The Emergency Department Information System (EDIS) is an electronic patient tracking system implemented at the Ann Thomas Building at the Health Sciences Centre. EDIS automates such functions as triage, patient tracking, orders/results, documentation and discharge. The fast and easy access to clinical information will improve patient flow through the Emergency Department (ED) and provide much needed administrative reports about ED activity.

Phase I functionality of EDIS went live in Children’s Emergency in February of 2007 and in Adult Emergency in March of 2007. Phase 1 functionality including triage went live at Grace Hospital in June 2008, at Seven Oaks General Hospital in August 2008, at Victoria General Hospital in September 2008, and Concordia General in November 2008.

The vendor selected to provide the EDIS software is Eclipsys. The Eclipsys suite of clinical software is known as Sunrise Clinical Manager (SCM) and the Hospital Information System Project (HISP) is also using this suite of software.

System Functionality
Phase 1: Patient Tracking

• Reception
  records a patient’s name and time of arrival to create a triage queue
• Triage
  a computerized triage form that uses the CTAS rules
• Patient Tracking
• Status Board
  provides access to patient and location information
• Display Board
  view-only display of limited patient and location information
• Discharge Instructions
  produces discharge information and forms for patients to take home
• Results Reporting
  provides alerts when Lab or Radiology results are available
• Administrative Reporting
  provides reports that reflect the operation of the ED

Phase 2: Order Entry

• Ability to input orders and obtain reported results for labs, diagnostic imaging and medications

Phase 3: Nurse Charting

• Implementation of electronic charting (documentation) for nurses

Phase 4: Physician Charting

• Implementation of the Charting module which will maintain information on the patient’s medical signs and symptoms throughout their stay

Who Benefits

• Unit Clerks will view and update location information
• ED clinical staff will view and enter clinical patient information
• ED managers will have access to more comprehensive statistical and financial information

Clinical Benefits

• Effectively track emergency patients in the ED and when they are temporarily in another location in the hospital
• Spend less time duplicating information or communicating the same information
• Efficient method for submitting orders and viewing results
• Documentation is accurate, integrated and legible Industry standards and best practices are incorporated
• Ability to view information from previous encounters

Administrative Benefits

• Understand trends in Emergency Department use
• Access to information to facilitate measurable corrective action
• Data to assist with setting operating budgets based on volume, acuity and demand
• Enhanced data integrity, confidentiality and availability

Glossary
Display Board - An electronic display with similar information currently contained in the white board. This information will update whenever a change is made in the system.

ED Manager - The module within the Sunrise Clinical Manager (SCM) suite of software to be implemented in the Adult and Children’s Emergency Departments.