The Clinical Supply Chain Information System (CSCIS) includes materials management, accounts payable and warehouse management systems. By implementing CSCIS, we will increase efficiency in handling orders/requisitions, inventory and accounts payable. CSCIS will automate all phases of the supply chain, from requisitioning and cart management to purchase order creation, receiving and distribution, invoice processing and payment. It will also provide fast and easy access to critical information needed to improve clinical, administrative, and financial outcomes.

System Functionality

• Materials Management
• Accounts Payable
• Warehousing
• E-commerce
• Reporting
• General ledger functionality
• Automatic links with the warehouse storage carrousel system
• Electronic fund transfers
  

Who Benefits

• Current users will use the new system with Windows-based screens.
• Supply Clerks will use hand-helds rather than paper to record supply top up requirements.
• Warehouse staff will use bar code scanners to validate products and shelves.
• Warehouse staff will use hand-helds to receive, put away, pick and dispatch goods.
• The Operating Rooms and Sterile Processing Department will create electronic supply requisitions in their respective systems and automatically send them to the Clinical Supply Chain Information System.
• Users will be able to combine stock and non-stock items on the same requisitions and purchasing orders.
• Purchasing agents will be able to combine requests from different cost centers on the same purchase order.
  

Clinical Benefits
CSCIS will help reduce clinical risk to patients by minimizing stock outs through improved inventory accuracy:

• Expediting the recall process by inventory and lot number tracking
• Reducing the use of stale dated products through the ability to follow First Expired First Out (FEFO) and First in First Out (FIFO) picking criteria
• Reducing data entry errors through the use of hand-helds rather than paper in the ward stock replenishment process

Administrative Benefits
There will be an Increase in efficiency within Supply & Distribution Services by utilizing bar code scanning and hand-helds. We'll achieve greater inventory count and location accuracy, reduce cost of inventory though reduced levels, lost stock and carrying costs, maximize use of warehouse space, improve management control and reporting, improve order fulfillment and accuracy and improve workload balancing and planning.

These enhancements will improve:

• Item tracking
• Receiving process
• Quality control
• Picking
• Item management
• Delivery
• Ward stock replenishment